Accounts Payable

Contact Information

Karen Bailey
Bookkeeper
kbailey@rih.org
201-416-8100, ext 3811
Fax: 201-416-8123

Vendor Information
Approved vendors must have on file with the Accounts Payable Office a copy of their New Jersey Business Registration (NJ-BRC), a completed IRS Form W-9, and when applicable, a completed Political Contribution Disclosure and Stockholder Information Forms. Purchase Orders and payments will not be processed without these documents on file. 

Click Here for NJ Business Registration Information

Click Here for IRS Form W-9

Click Here for IRS Form W-9 instructions

Click Here for Political Contribution Disclosure.pdf

Purchasing Information
The Ramapo Indian Hills Regional High School District only recognizes purchases made through the the approved Purchase Order process.  There are no exceptions. Please see the notice from the Business Administrator. Please download and read the following notification from the Business Administrator: Click Here to view Unauthorized Purchase Orders.pdf

Tax Exempt Status of Local School Districts.  Download notice from the Business Administrator: Click Here to view Tax Exempt Memo.pdf

Payment Information
The Business Office prepares payments to be released once a month.  Payments will be scheduled once all required documentation is received in this office.

Required Documents are:

  • Invoice from Vendor
  • Signed Voucher
  • Signed Receiving Record

These documents must be received, with all required attachments, on the following dates to be included on the monthly Board of Education Agenda for payment approval. 

  • Monday, January 21, 2019
  • Monday, February 18, 2019
  • Monday, March 18, 2019
  • Monday, April 22, 2019
  • Thursday, May 23, 2019
  • Thursday, June 20, 2019
  • Monday, July 22, 2019
  • Monday, August 19, 2019
  • Monday, September 16, 2019
  • Monday, October 21, 2019
  • Monday, November 18, 2019
  • Monday, December 2, 2019

Note: Dates for 2020 will posted after the January 6, 2010 Board of Education Reorganization Meeting.